Your Comprehensive Office Cleaning Checklist

Effective and consistent office cleaning is crucial to maintaining a productive, healthy work environment. In every industry, a spotless workplace helps to boost employee productivity, reduce health risks, and leave a positive impression on clients and visitors. Plus, the right cleaning services ensure you can eliminate the germs and bacteria that can increase absenteeism.

The trouble is, there are so many different tasks to include in an office cleaning routine, from taking out trash, to getting rid of dust, it can be difficult to know where to start.

That’s why we’re sharing this comprehensive commercial cleaning checklist, based on the processes we use at Pritchard Industries to keep offices in pristine condition.

Daily Office Cleaning Tasks

Some tasks, like deep cleaning carpets and repairing furniture, don’t need to be done as frequently as others. However, there are certain tasks that you should add to your cleaning checklist on a daily basis. These are the tasks that ensure high-traffic areas in your office space stay immaculate, and free from excess germs, dust, and bacteria.

Here is the list of the daily office cleaning tasks you should consider for common office spaces.

Reception Areas

As the first point of contact for many visitors in schools, airports, hospitality buildings and offices, your reception area deserves a consistent level of care.

Daily:

  • Dust all hard surfaces, from desks and tables, to countertops, and decorative items.
  • Clean all glass doors and windows to remove fingerprints and smudges.
  • Vacuum, sweep, and mop floors to keep them free of dust and debris. 
  • Empty trash cans and replace liners to maintain hygiene.
  • Sanitize high-touch surfaces, such as doorknobs and light switches.

Workstations and Offices

Individual workstations and offices are where your employees will spend the majority of their time. Implementing the right office cleaning services here helps to preserve comfort and productivity levels amongst your team members.

Daily:

  • Empty every trash bin and recycling container.
  • Wipe down desks, chairs, and office equipment with disinfectant when necessary.
  • Dust shelves, file cabinets, and other storage areas.
  • Vacuum, sweep, and mop floors to banish dust and dirt.
  • Sanitize keyboards, phones, and other frequently touched items.

Meeting Rooms

Meeting rooms should be a crucial part of your daily office cleaning checklist, as they not only have an impact on employee productivity, but the impact you have on clients and contractors.

At the end of each day:

  • Dust and wipe down tables, chairs, and screens used for conferencing.
  • Clean whiteboards and other presentation materials.
  • Vacuum, mop, and sweep carpeted and hard floor surfaces.
  • Empty trash bins and recycling bins.
  • Ensure AV equipment (cameras, microphones, speakerphones) are clean and functional.

Restrooms

Regular restroom cleaning helps reduce the spread of germs in commercial offices, while improving both employee and visitor experiences.

Daily:

  • Clean and sanitize toilets, sinks, and countertops.
  • Replenish crucial resources like hand soap, paper towels, and toilet paper.
  • Empty sanitary disposal bins and other trash cans.
  • Mop floors with an approved disinfectant or green cleaning solution.
  • Clean mirrors and fixtures to maintain a radiant shine.

Common Areas and Break Rooms

The break room, kitchen, and other common areas in your office need to be kept clean for the health and safety of your employees. At Pritchard Industries, we ensure these high-traffic areas remain clean and comfortable with our daily cleaning tasks.

Daily:

  • Clean and sanitize tables, chairs, and countertops.
  • Wipe down kitchen appliances, such as coffee machines, refrigerators, and microwaves.
  • Empty trash and recycling bins to prevent odors.
  • Vacuum, mop, or sweep floors.
  • Restock supplies, such as paper towel dispensers, dish soap, hand towels, and sanitary items.

Weekly Office Cleaning Tasks

The weekly cleaning tasks you add to your commercial cleaning checklist will usually go beyond the basic daily routine to address areas that accumulate more dirt and grime over time. To maintain a clean office environment, here is a list of the tasks you should ask your cleaning service provider to complete every week.

Deep Cleaning Carpets and Floors

Carpets and floors endure regular use and can often harbor grime, dirt, allergens, and stains. Weekly deep cleaning of carpets and hard floor surfaces maintains hygiene and appearance.

  • Vacuum carpets thoroughly, including under furniture.
  • Mop hard floors with appropriate cleaning solutions to remove grime.
  • Identify and treat stains with spot cleaning in high-traffic areas.

Detailed Dusting

Detailed dusting tackles the dust that builds up in less obvious places over time. We offer detailed cleaning services to clients, to ensure the deepest clean.

Detail cleaning:

  • Dust high surfaces such as ledges, shelves, and light fixtures.
  • Clean vents and air ducts to prevent dust accumulation.
  • Identify and remove cobwebs in room corners.

Restroom Deep cleaning

Restrooms generally need regular deep cleaning in all environments, from airports to offices, to maintain hygiene and reduce the spread of bacteria.

On a weekly basis:

  • Scrub stains, mold, and mildew from grout and tiles.
  • Clean and sanitize partitions and doors with disinfectants.
  • Polish fixtures, dispensers, and stone or marble countertops.

Kitchen and Break Room Maintenance

In kitchens and break room spaces, it is also important to clean thoroughly on a weekly basis to protect bacteria from building up, and deter pests.

Each week:

  • Thoroughly clean inside of microwaves and refrigerators.
  • Sanitize sinks and countertops with appropriate cleaning solutions.
  • Wipe down cupboard and drawer fronts, eliminating stains from spills.

Monthly Office Cleaning Tasks

Your monthly office cleaning checklist will sometimes require even more specialized assistance from a reputable cleaning, maintenance, and facility services provider. The following is our recommended monthly cleaning list.

Deep Cleaning Upholstery and Fabrics

Upholstered furniture and fabrics (like curtains or blinds) can accumulate dirt, dust, and stains over time. Monthly cleaning will help to maintain the aesthetic appeal of your office.

Every month:

  • Vacuum and spot clean chairs, sofas, and other fabric-covered furniture.
  • Use stain removal solutions to eliminate unsightly stains.
  • Use appropriate cleaning products to protect and revive fabrics.

Window Cleaning

Cleaning your windows regularly doesn’t just improve the appearance of your office, it also allows for natural light to brighten your workplace.

Every month:

  • Wash interior windows with appropriate glass cleaners.
  • Clean the exterior of windows with the correct cleaning solutions.
  • Clean window sills and tracks to remove dirt and grime.

Wall and Ceiling Cleaning

Wall and ceiling cleaning is an important part of any office cleaning checklist, but it’s frequently overlooked. To ensure you’re maintaining these areas correctly:

  • Remove cobwebs and dust from wall and ceiling edges and corners.
  • Spot clean walls and touch up painting when necessary.
  • Inspect any damage to determine if a commercial handyman is necessary.

Equipment and Fixture Maintenance

Keeping your office environment in excellent condition doesn’t just mean keeping it hygienic. It’s also important to conduct regular maintenance tasks on a monthly basis.

Every month:

  • Clean light fixtures, and replace burnt-out bulbs.
  • Sanitize and maintain office equipment, such as printers and copiers.

Seasonal Office Cleaning Tasks

On a seasonal basis, there will be additional tasks you should add to your commercial cleaning checklist to ensure your office environment remains comfortable and safe throughout the year. At Pritchard Industries, we recommend paying close attention to the following seasonal tasks.

HVAC System Maintenance

Proper HVAC system maintenance helps to ensure good air quality and efficient operation of your devices, particularly during season changes, when cooling and heating demands change. The following tasks should be handled with the help of your commercial cleaning service provider.

Seasonally:

  • Change air filters and clean HVAC vents.
  • Check ductwork for signs of damage.
  • Clean ductwork and remove dust and debris.

Carpet and Floor Deep Cleaning

Seasonal deep cleaning of carpets and floors can help to remove allergens through the year, and eliminate accumulated dirt and grime.

Seasonally:

  • Deep clean carpets to remove stains and dirt.
  • Strip, wax, and buff hard floor surfaces.
  • Consider stone and marble repair services.

Exterior Cleaning

Maintaining the exterior of your office building is just as important as keeping the interior in great condition. Add the following tasks to your cleaning checklist to ensure your building maintains its curb appeal through the seasons.

Seasonally:

  • Pressure wash building exteriors and walkways.
  • Clean and maintain entrance areas.
  • Consider stone and metal restoration services for facades.
  • Remove ice and snow from crucial areas when necessary.

Special Projects

On a seasonal basis, you might also consider adding some special projects to your cleaning list, that help to boost the functionality and appeal of your space.

Optional tasks to consider include:

  • Organize and declutter storage areas and warehouses.
  • Take stock of your inventory of cleaning supplies and equipment.
  • Adjust your overall cleaning and maintenance plan.

Tips for Effective Office Cleaning

Ultimately, a comprehensive commercial cleaning checklist will help you to preserve the aesthetic appeal and safety of your office environment. However, achieving the right results requires careful planning, proper tools, and the right support.

These are our top tips for success:

  • Create a cleaning schedule: Develop a detailed cleaning plan tailored to your specific office needs. Clearly define crucial tasks, how often they should be completed, and who will be responsible for managing them, to ensure accountability and consistency.
  • Use the right cleaning products: Research the available cleaning products for each task you need to complete. Make sure you consider eco-friendly and effective cleaning solutions, to improve sustainability, and maintain a consistent supply of essential resources.
  • Train and supervise staff: Provide regular training to janitorial staff, implement strategies for supervising new team members, and conduct quality checks. This will help to maintain a consistent standard of cleanliness.
  • Engage a professional cleaning service: Work with a professional service that offers comprehensive janitorial and office cleaning services. Make sure you choose a company with experience in your industry and a commitment to delivering consistent quality.

Managing your Office Cleaning Checklist

A comprehensive office cleaning checklist helps to ensure you can keep your office environment in incredible condition for as long as possible. The right checklist, combined with the support of an effective cleaning provider, will elevate the visual appeal of your office, boost productivity among staff members, and protect visitors and teams from health risks.

If you need help maintaining a comprehensive and consistent cleaning routine, contact the team at Pritchard Industries today. We can help you devise and implement a professional office cleaning checklist, tailored to your specific needs.

Contact us for more information, or a custom consultation.